Real stories.
Real impact.

Outcome

• 83% fewer vendor emails/calls hitting the team (vendor noise dropped from ~180/week to ~30/week).
• Procurement lead saved ~12 hours/week(research + follow-ups + quote chasing).
• Vendor selection time cut from ~3 weeks to ~5 business days on typical spec packages.
• Face time reduced to one 60-minute “Vendor Hour”.

Use Case

Vendor Intake + Shortlist + Pricing Benchmarks

Problem

• Principals and Architects get spammed. Procurement gets buried.
• Vendor research is slow and biased toward whoever is loudest.
• Endless follow-up loops.
• Too many meetings for basics.

How We Handle

• Vendor firewall: all vendor outreach routes to us (calls/emails/forms).
• Fast spec capture: we take the exact need (product, finish, lead time, install constraints).
• Vendor research + pre-qual: only vendors who match spec + can ship on time.
• Quote pack + comparisons: apples-to-apples bids, lead times, warranties, substitutions, exclusions.
• Negotiation handled: we push back, tighten scope, and get best price/terms.
• Vendor Hour: 7 vendors, one hour, rapid-fire Q&A with the team.
• Face time rule: buyers only meet vendors who beat price or win on the key features.

Outcome

• 88% reduction in vendor interruptions (from ~1,200 touches/month to ~140).
• Cut buyer/PM back-and-forth by ~9 hours/week per project team.
• Consolidated 6–8 vendor meetings per category into 1 Vendor Hour.
• 6–11% cost improvement on selected packages (mix of pricing + fewer change-order gaps).

Use Case

Bid Collection + Scope Cleanup + Negotiation + Vendor Control

Problem

• Subs and suppliers “check in” nonstop.
• RFQs go out messy; bids come back messy; comparisons take forever.
• Negotiations drag because scope isn’t tight and answers live in 20 email threads.
• Field teams don’t want fluff; they want: price, lead time, spec, and “can you deliver?”

How We Handle

• Single inbox + phone line: vendors talk to us, not your supers/PMs/buyers.
• Scope lock: we standardize the ask (drawings, alternates, substitutions, insurance, safety, schedule).
• Bid normalization: same format, same line items, clear exclusions.
• Hard checks: capacity, delivery windows, past performance, warranty/terms.
• Negotiation + best-and-final: we run it clean, documented, and fast.
• Vendor Hour: one focused hour to resolve the few real questions that matter.
• Only winners get access: if they aren’t cheaper or clearly better on the must-haves, they don’t get buyer time.

Outcome

• 76% fewer inbound vendor pings to design + development teams.
• 100% of vendor face time compressed into one Vendor Hour per category (tile, lighting, plumbing, hardware).
• Fewer late surprises: alternates + lead-time backups built in before sign-off.

Use Case

FF&E + Finish Package Shortlists with Real Pricing and Real Lead Times

Problem

• Designers get flooded with “new product” outreach.
• Developers need price + quality + availability, not pretty PDFs.
• Vendor quotes hide freight, trims, minimums, and lead times until it’s too late.
• Too many meetings; not enough decision-ready info.

How We Handle

• Vendor intake + filtering: we block spam and pull in only relevant categories.
• Shortlist build: options that match design intent + budget bands + schedule reality.
• Price/lead-time verification: not “estimated”—confirmed, with freight/minimums called out.
• Feature benchmarks: durability, install complexity, warranty, maintenance, substitutions.
• Negotiation + terms: we push for better pricing, better payment terms, and clearer guarantees.
• Vendor Hour: your team meets only the finalists—fast Q&A, then decision.
• Access control: vendors earn buyer time by being cheaper or outperforming on the key requirements.